Privacy Policy
How Q-Meet handles meeting data, personal data and privacy.
Meeting data is processed to deliver transcription, summaries and action points — nothing else.
You own your meeting content. We process it on your behalf.
Access is restricted and protected with technical and organizational safeguards.
Introduction
Q-Meet is provided by QBIM AB, a Swedish company. This Privacy Policy explains how we collect, use and protect personal data when you use Q-Meet. For privacy-related questions, you can contact us through the details provided on this page.
Q-Meet is designed to help teams capture, transcribe and summarize meetings. This means the service may process meeting audio, transcripts, summaries, participant information and related metadata.
What data we process
Q-Meet may process the following types of data:
- account information, such as name, email address and company
- meeting metadata, such as meeting title, date, time and participants
- meeting audio, if recording is enabled
- transcripts generated from meetings
- AI-generated summaries, decisions and action points
- usage data needed to operate, secure and improve the service
- billing and subscription information where applicable
Why we process data
We process data to:
- provide transcription and meeting summaries
- generate action points and follow-ups
- store meeting history for the user
- allow users to share meeting notes
- manage accounts, access and subscriptions
- provide support
- maintain security and prevent misuse
- improve the quality and reliability of the service
Meeting participants and consent
Before recording or transcribing a meeting, users are responsible for ensuring that participants are informed and that the use of Q-Meet is lawful in the relevant context.
Q-Meet should be used transparently. Meeting participants should understand that the meeting may be recorded, transcribed and summarized by an AI-powered service.
Data storage and security
We use technical and organizational measures to protect personal data against unauthorized access, loss, misuse and alteration.
Access to meeting data is limited to authorized users and necessary service operations. We continuously work to maintain a high level of security and reliability.
Data storage location: [Add data storage region / infrastructure details]
Use of AI providers
Q-Meet may use AI and transcription providers to process meeting audio, transcripts and summaries. These providers are used only to deliver the service and are not allowed to use customer data for their own purposes unless explicitly agreed.
Current subprocessors: Mistral, Google (authentication), Cloudflare.
Data retention
Meeting data is retained for as long as needed to provide the service or as agreed with the customer. Users and administrators may request deletion of data according to applicable agreements and legal requirements.
Default retention period: 7 days (source).
Customer control
Customers can request access, correction or deletion of personal data where applicable. Administrators may also manage users, access and meeting history according to the product settings.
Contact
For privacy-related questions, contact us at:
Last updated
Last updated: 2026-06-24